Personal Printing for Cortado Server

What is Personal Printing?

The safe handling of print output is particularly important for certain branches or for individual departments, for example, in finance and legal or in accounting. However, allocating a separate printer to every employee is not a practical solution for protect­ing documents from unwanted exposure. As an alternative, Personal Printing offers a simple solution to this problem. Personal Printing ensures that printing within the business remains private. It’s a solution that offers secure, environmentally friendly and, at the same time, flexible printing. All sensitive documents remain protected because printing only occurs after indi­vidual authentication, directly at the printer.

Personal Printing: Scenario

Caution! An update of the version of Personal Printing included in Cortado Server to Personal Printing 4.0 or later is not possible.

• Assign the Personal Printer to a user or group template in the management console.

Personal Printer zuweisen

• Users can now select the Personal Printer in the Cortado app (see illus.).

Personal Printer in the Cortado app (example for iOS)

If you want to retrieve a print job, you can go to any network printer within your company, authenticate yourself there with your tablet or smartphone, together with optional PIN entry, and print out the document.

To be able to print with Personal Printing, you must make some settings both on the server and on printers and mobile devices. Proceed as described in the following sections.

Server-side Settings

Opening the configuration console

• On the Cortado server select: Personal Printing in the start menu.

Open the Personal Printing console

With first opening the Personal Printing configuration, a message will appear that no connection could be established to the ADAM instance.

ADAM message with first opening

After closing this message a window will appear where you can change these settings (see section ADAM Service Account).

Edit settings

For settings, usually go to Edit Settings.

Select Edit Settings

A window will open with the following tabs:

• Print Job Storage
• ADAM Service Account
• Authentication
• Tracking (recently not available)

ADAM Service Account

An account must be specified here, with which Personal Printing can communicate with the Active Directory. This must be the same account with which the Cortado Server software was installed – i. e. the recommended service account.

Define ADAM Service Account

The LDAP URL is used to logon to Cortado server. This is the default, and doesn’t need to be changed.

Print Job Storage

You have to specify an account which is used by the Personal Printing software to store or read the users’ print jobs in this folder and its subfolders.

Print Job Storage on the Cortado server

• Directory: Behalten Sie das voreingestellte Verzeichnis (C:\User Storage), in das die Druckaufträge der Nutzer gespeichert wer­den bei.
• Access account and password:Specify an account (UPN and password), that has access to the folder with the print jobs. This account requires local administrator permissions and should be a domain user. If, on security grounds for example, you don’t want to specify a domain account, you can select a local admin account instead. Note however, that in that case it’s not possible to print to shares, but only to printers created locally on the Personal Printing server. We recommend you use the service account.
• Maximum print job storage: Print jobs remain in this directory until collected at the printer or deleted using Job­Viewer. To prevent that this data takes up too much space on the hard disk, you can specify a period after which they will be deleted (in minutes). To enable the maximum print job storage time restart the IIS Admin Ser­vice.

Authentication

With Edit Settings→ Authentication you set up the methods of authentication that will be used throughout your company.

Authentication settings for Personal Printing

• Default user PIN: If all users are to use the same PIN, you can set a default user PIN here.
• Authentication methods: Select the authentication method(s), that you want to use throughout your company. Later, in the user configuration, only those authentication methods that you have chosen here will be active.
  • Card with preset ID: It’s a card type with a fixed card number, which is used to identify the users. This authentication method requires printers with card readers. For more information, see the Personal Printing manual, in the section Authentication with printers.
  • Scan barcode using smartphone (personalizable): If the users are to authenticate themselves on the printer with their smartphones, specify the address of your mail server as well as the URL of your Cortado server. Since com­munication between the Cortado server and the mobile devices is encrypted by default, you enter here the Cortado server’s
  • https address in Personal Printing server URL.

Note! Note that at Personal Printing server URL (example for authentica­tion with smartphones), the same addressing (e.g. IP address or FQDN) is used as on the Cortado server (see Management Console at Global Settings→ Connection).