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Setting up mail server settings and e-mail templates for Cortado Server

Here you can make adjustments if something has changed with your corporate mail server, if you have a new mail server or you’re using a different mail server system. Furthermore you can edit the templates for e-mail which are sent from the Cortado server to the users.

  • Choose Control Panel→ Global Settings→ Mail→ Configure.

Global Settings: Mail

  • Then choose:

Mail Server Settings

E-mail Settings

Mail Server Settings

  • Under Mail Server Settings you can change the address details of your mail server, the TCP port and the maximum size of email attachments (max. 100 MB). Additionally, you can secure the connection via SSL/TLS.

Global Settings: Mail Server Settings

E-mail Settings

  • Click the E-mail Settings tab.
  • Enter here the sender of the configuration e-mail, the welcome e-mail and the reminder e-mail.
  • Furthermore you can edit here the standard text of these e-mails.

Global Settings: E-mail Settings

  • Sender name: Enter the sender’s name here (user defined).
  • Virtual e-mail domain: Enter the address of the Connectors (for Microsoft Exchange) or the name of the For­eign SMTP domain (Lotus Domino) or the Route in the Novell Groupwise Internet Agent for SMTP (see the section Account and e-mail settings).
  • Use authentication for outgoing e-mails: Enable this checkbox, if your Exchange mail is set to require authentication by the sender of an e-mail (default setting for Exchange).
  • Username: Enter a user account here in order to send the configured e-mails below. Use an already existing mail account too.
  • Password: Enter the corresponding password here.
  • E-mail body for automatically gene­rated configuration e-mail: Users receive this automatically generated configuration email as soon as they are imported into the Cortado server or, when groups templates are being used, the first time the user logs in to the User Self Service Portal. If you don’t want this email to be sent automatically, remove the checkmark from the checkbox. All users get this e-mail also if the client certificate mode was changed (see section Establishing client certificates (optional). This configuration e-mail contains:
    • a link to the User Self Service Portal with the instruction to follow the First Steps Wizard
    • a link to the web app.
  • E-mail body for “Send E-mail”: Here, you can find the standard text for the Welcome e-mail.

Note: We recommend that you remove the link to the web app from the e-mail, if you have disabled the use of the web app (see section MDM settings on tab General).

  • E-mail body for automatically gene­rated e-mail sent when the client certificate expires: The reminder email is sent automatically if the client certificates expire in client certificate mode and the users, with the help of the configu­ration file (.tpm), have to download a new certificate. You can modify the accompanying text here. Clear the check­box if you don’t want this email to be sent automatically.

Note! With the place holder $ClientCertPwd you can send the password of the client certificate to the user. This place holder can be inserted in each of the three bodies. When sending the e-mail, the corresponding password is entered automatically.

Overview of variables

The following provides you with an overview of all available variables that are contained in the e-mail templates or can be added as required:

VariableFunction
$(TPMURI)Inserts the link to the User Self Service Portal.
$(QRCODE)Inserts the QR code with the link to the User Self Service Portal.
$(HTML5URI)Inserts the link to the web app.
$(CLIENTCERTPWD)Inserts the password of the client certificate from the recipient.
$(USERLOGONNAME)Inserts the User Principal Names (UPN) of the recipient.
$(SERVERNAMEEX)Inserts the FQDN of the Cortado server. This is the address where the server can be reached from outside.
$(ROOTCACERTURI)Inserts a link where the root certificate can be downloaded.

Example for the use of variables

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